Financial and Administrative Coordinator for ‘A Good Start’ project in REF, Budapest

Deadline: 30 June 2011
Open to: BA or MA degree in Finances, Accounting or similar fields, interested in Roma Issues

The Roma Education Fund (REF), founded in 2005, is a non-profit organization promoting the access of Roma children to quality education in sixteen countries of Europe.  It provides grants, technical assistance and policy advice to governments and civil society organizations, and scholarships to tertiary education students. The REF Office is located in Budapest, Hungary, with sixteen staff.  In addition, eight Country Facilitators and a Policy Development Advisors are working for REF in different partner countries. In 2010 REF won a call advertised by DG Regional Policy of the European Commission to Early Childhood Education and Care programme of EU Roma pilot (A Good Start – AGS project). The pilot project is implemented in 16 locations across four countries (Hungary, Macedonia, Romania and Slovakia) during 2 years period.


REF is seeking a Financial and Administrative Coordinator to its office in Budapest, Hungary. The Financial and Administrative Coordinator will work closely with the Financial and Administrative Manager of REF, and the `AGS` Pilot Project Manager and will provide support to the operation of the AGS partner organizations.
The Finance and Administrative coordinator will work full time, according to the terms of his/her employment contract, which includes a three-month probation period as per the Hungarian Labor Law. The position is for a fixed term, coinciding with the period of the BVL funding of the project.

Responsibilities and Tasks

His/her responsibilities will include, but be not necessarily limited to, the following activities:
1. Financial Management exclusively on the `AGS` pilot project
– preparing documents necessary for bookkeeping and accounting,
– maintaining the internal financial system (expenses coding),
– tracking and updating the cash flow management
– preparing periodic expenditure reports for the BVL
2. Administrative coordination exclusively on the BVL and AGS project, including
– contracting with all partners and releasing disbursements (co-beneficiaries, local partners, subcontractors, associates, external consultants)
– assisting in preparing periodic management reports on finances, expenditures and budget to the BVL, including assisting all partners in the preparation of their reports to REF
– keeping track of project financial management documents to be received from the beneficiaries, checking their quarterly reports
– attending monitoring visits and write the monitoring reports connected to the AGS-BVL project
– organizing the project related travels and events (including travel approval forms and expense reimbursements), further preparing the project related documents for the monthly payroll (with time sheets)
– filing and archiving all project related documents
– liaising with the beneficiaries as necessary, carrying out other actions necessary for the successful implementation of the project in consultation with the Pilot Project Manager
In all interactions with external stakeholders, the finance and administration coordinator will provide capacity building for the beneficiaries related to finance and administration operation of the pilot, ensuring a consistent and transparent approach.
In addition, the finance and administration coordinator will be part of the administrative team of REF and may be required from time to time to assist other colleagues with their tasks, at the direction of the Finance and Administration Manager and in consultation with the Pilot Project Manager.


Required Qualifications:
– BA or MA degree in Finances, Accounting or similar fields,
– Minimum of three years’ experience on projects financial and administrative wise,
– Strong knowledge and experience on reporting to multilateral foundations/donors,
– Fluent spoken and written  English is a must
– Good analytical skills
– Ability to work in an international team,
– Excellent knowledge of Microsoft Office programmes,
– Experience with projects addressing Roma inclusion issues, especially in education, is of a great advantage,
– Knowledge of Romanes is an advantage.

Starting Date: 15 July, 2011.

How to Apply

Applications, consisting of a CV and a Motivation Letter with wage level welcome, should be sent to: to the attention of Mr. Jeno Zsiga.

The Official Website


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